Finance Assistant Officer

Deadline for Application: September 29, 2024

The Finance Assistant Officer will be accountable for assisting with finance administration, reporting, and compliance tasks to support the successful delivery of project objectives, monitoring the progress of project’s accounting and financial data, and the efficient management with accurate information in the areas of costs, budgets, payroll and forecasting. The Finance Assistant Officer will report to and will work under the direct supervision of the Senior Finance Officer and/or any other person assigned by the latter.

A: PERSONNEL PROFILE

Essential Skills and Experience

• A university degree in economics, finance, accounting, business administration or a related field or 3 years of direct experience in the field;

• A minimum of 2 years’ experience of working as an accountant/financial officer or with financial matters, preferably in a EU funded project environment;

• Ability to communicate effectively in English and Albanian orally and in written form; Knowledge of Serbian will be an asset;

• Strong proficiency in financial software and Microsoft Office Suite (particularly Excel);

• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines;

• Strong communication skills, with the ability to work collaboratively in a diverse team environment;

• Strong interpersonal skills with ability to maintain good internal and external relationships and networks;

• Knowledge of EU financial and budgetary regulations is a distinctive asset;

• Flexibility and maturity of judgement;

• Flexibility and willingness to work occasionally outside ordinary business hours;

• Ability to work well with others under deadline situations and respond to changes in priorities;

• Ability to work independently, take initiative, set priorities and see projects through to completion;

• Ability to understand and respect all confidential classifications (both government and trade nature) of any government or trade documents, statements or other information he/she may be given during the exercise of his/her duties;

• Previous work experience with an EU funded project would be an asset.

B: JOB DESCRIPTION

Key Tasks and Responsibilities

• Assist in the preparation and management of project budgets, financial reports, and cash flow projections;

• Assist with the management of the accounts of the project office and ensures that all project expenditure incurred is authorised and recorded in line with EU and internal project guidelines;

• Support the preparation of financial documentation required for project audits and donor reporting;

• Process and track invoices, expenses, and reimbursements in accordance with project policies;

• Maintain up-to-date and accurate financial records, including reconciliations of accounts;

• Assist in the preparation of financial statements and reports for internal and external stakeholders;

• Collaborate with project staff to ensure financial activities are aligned with project objectives and compliance requirements;

• Provide administrative support as needed, including data entry and document management;

• Ensures value for money in respect of expenditures;

• Prepares and reviews invoices, ensuring they reconcile to revenue and system reports, reviewing support documentation; Obtains Team Leader’s approval and sends them to the contractors in a timely fashion;

• Reviews time sheets for work related to the project and obtains Team Leader’s approval;

• Compiles information for internal and external auditors, as required;

• Insures timely payment of any related project taxes;

• Processes and reviews invoices and travel and expense reports related to the project;

• Any other duties as required by the Senior Finance Officer and/or Team Leader.